AI Workflow Automation
Stop doing work that software can do for you. I design and build workflow automations that connect your apps, move data between them, and take action without anyone remembering to.
Most businesses do not need one big system. They need eleven small handoffs to stop being manual — the lead that gets typed into the CRM, the invoice that gets chased, the report that gets rebuilt every Monday. That is what this work is.
What you get
- Reclaim the hours you lose to handoffsData entry, lead routing, file renaming, report assembly, follow-up chasing. The tasks are individually small, which is exactly why nobody has fixed them.
- Rules that run the same way every timeAn automation does not get distracted at 4:50pm on a Friday. No missed leads, no duplicate records, no follow-up that never went out.
- Absorb volume without adding headcountThe same workflow handles ten a day or a thousand. Cost scales with usage, not with hiring.
- Failures that announce themselvesRetries with backoff, a dead-letter queue for what still will not go through, and an alert to you when something needs a human. Silence means it worked.
- Real branching, not just triggersConditional paths, data reshaping, deduplication, approval steps, and AI in the middle of the flow where judgement is genuinely needed.
My AI Workflow Automation process
Map what actually happens
I follow one real case end to end, including the exceptions people handle by hand. That is usually where the hours are.
Pick the cheapest thing that works
Platform chosen on your volume and budget, not on what I like building. Sometimes the honest answer is a 40-line script and a cron job.
Build and connect
Workflow, API connections, authentication, and the error paths — which take longer than the happy path and matter more.
Break it on purpose
Bad data, expired token, vendor timeout, duplicate webhook. I would rather find those than have you find them.
Hand it over properly
Built in your accounts, documented, walked through on a call, and supported for 30 days after go-live. You own all of it.
Tools I use for this
Chosen per project against your constraints and budget — never one stack forced onto every problem.
Questions I get asked about this
Which platform will you build on — n8n, Make, or Zapier?
The decision is mostly billing model, not features. Zapier charges per task, Make per module, and n8n per workflow execution — so on n8n a ten-step workflow costs the same per run as a two-step one, while on Zapier it costs roughly five times as much. That single difference settles most comparisons. Zapier is the fastest to build in and the right call for low-volume, high-value flows; Make sits in the middle and handles branching well; n8n wins on high volume and is self-hostable, which is also the answer when your data is not allowed to pass through a third party. Above a few thousand runs a day I will often recommend plain Python on a schedule, where there is no per-run fee at all.
What happens when an automation breaks at three in the morning?
It retries with a backoff, because most failures are a vendor being briefly unavailable. If it still fails, the run goes to a dead-letter queue rather than disappearing, and you get an alert naming the workflow, the record, and the error. The point is that a broken automation looks broken. The expensive failure mode is one that quietly stops running and is noticed three weeks later by the gap it left.
Do I still have the automations if we stop working together?
Yes. Everything is built inside your own accounts and your own credentials, not mine, so there is nothing to transfer and no switch I can flip. You get the workflow exports, the scripts, and written documentation of what each one does and what it touches. If you later hand it to another developer or bring it in-house, they have what they need.
How many hours will this actually save me?
I will not guess before looking. In the discovery call I ask how often a task runs and how long it takes, which gives a number we can both check. Automating something that takes four minutes twice a month is not worth either of our time, and I will say so. The candidates worth doing are usually the daily ones that feel too small to mention.
Ready to automate the boring half of the week?
Send me the task you most resent doing this month. I will tell you whether it is worth automating — including when it is not.
Start with a free discovery call